Rent, service charge and water - one bill per unit.
Properties, units and leases sitting on the billing engine you already run. A rent run prices the month, pro-rates a mid-month move-in, carries the submetered water onto the same invoice, and ends with a statement and a payout for every owner.
Unit B-12 · Riverside Court
Lease LSE-0219 · A. Mwangi · due 5 April
Rent Lease
1 - 31 March · pro-rata from the 12th
30,968
Service charge Lease
Standing, per unit
6,500
Water Meter
Submeter 14 m³ on the estate tariff
1,398
Garbage Lease
Standing, per unit
500
Brought forward from February
Shown, never re-billed
4,200
Invoice total
KES 39,366
42 of 42 units posted
What you get
Everything in this module, built to work with the rest of the Zana suite.
Properties and units
Register the block, estate or standalone house, then its lettable units - label, floor, type, size, market rent and status. Import a whole register from a CSV instead of typing it twice.
Leases that hold the terms
Tenant, dates, rent, cycle, due day, deposit, escalation and notice period on one record. The database itself refuses two active leases on the same unit, so a double-let cannot happen.
Rent runs you review before posting
Raise the month for a whole property in one run: calculate, read the exceptions per unit, then post. The same create-calculate-post safety the utility module has had from day one.
Pro-rata, escalation and arrears
A tenant who moves in on the 12th is billed for the 12th onwards. An annual escalation applies itself on its date. Arrears are shown to the reviewer and never re-billed - the earlier invoice is still open.
Water and power on the rent invoice
Point a unit at its submeter and the period’s consumption is priced by the utility tariff and added to the rent bill. The utility run knows to skip it, so nobody is ever billed twice.
Deposits are held money
A deposit is a liability in the ledger, not revenue. Charge it, hold it, then at exit: inspection, deductions, offset against arrears, refund the remainder - each step recorded.
Owner statements that reconcile
Per owner, per property, per period: gross rent actually collected, less management commission, less maintenance charged to the owner, less tax withheld, equals net payable. Co-ownership splits by share.
Owner payouts
Pay the net from the statement onto the same payout rail as any supplier - maker-checker, approval thresholds and daily caps all still apply. A statement settles when the money lands, not when it is requested.
Withholding, computed
Where the property records you as an appointed agent, rent withholding tax is computed and shown as a deduction on the owner statement - 10% resident, 30% non-resident. Zana computes and reports; it files nothing.
Maintenance and inspections
Log a fault, assign a caretaker or technician, record the cost and who bears it - owner or tenant. Check-in and check-out inspections carry photos and feed the deposit return.
Rent roll and occupancy
Unit, tenant, rent, lease dates, status and arrears on one screen. Occupied against vacant, vacancy days, turnover, arrears aged by property and owner, and collection efficiency per period.
Estate water balance
The bulk inlet against the sum of unit meters, so you can see what the estate bought and never billed. Water sold on a rent invoice counts as billed - it is not reported as loss.
From lease to owner payout in three steps
Set up the property
Add the block and its units, record who owns what share, then create a lease per occupied unit with rent, deposit, cycle and any standing charges. Import the register from a CSV if you already keep one.
Run the month
Create the rent run, calculate it, and read the exceptions. Pro-rata, escalations and the period’s submetered water are already on the lines. Post it and every tenant gets one invoice with a pay link.
Collect, then settle the owner
Tenants pay by M-Pesa or card on the link, or into your paybill and reconcile from the statement. At month end each owner gets a statement of what was collected, less commission, maintenance and withholding - and the net paid out.
Who bills rent this way
Gated estates & apartments
Rent, service charge and submetered water as one invoice per unit, with the estate’s own water losses visible.
Read the storyManaging agents
Many owners, one collection account: statements that show commission and withholding, then the payout.
Read the storyLandlords with a few blocks
Rent raised on time, arrears aged, deposits held properly, and a clean record when a tenant leaves.
Read the storyEstates already billing water
You are already running the metered half. Rent is the same invoice, to the same tenant, through the same paybill.
Read the storyReady to run the block on one ledger?
Property Management shares one workspace, one customer list and one ledger with invoicing, utility billing and CRM - the tenant is a customer, the owner posts to the books. Start free - no card required - or talk to us for a walkthrough.